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Civil Acts Registration

What is the procedure for state registration of change of name?

The person having attained the age of sixteen has the right to change, as prescribed, his or her name, including name, patronymic and surname.

The application for the change of name of children under the age of 16 is submitted by the parent (parents) or legal representatives of the child. In case of change of name of a child having attained the age of 10, his or her consent is required.

Registration of the change of name, patronymic and surname of children under the age of 16 is permitted in case of presence of the following valid reasons:

(a)    unflattering name or surname;  

(b)    difficulty with pronunciation of the name or surname;

(c)    bearing the surname of the other parent upon consent of the parents;  

(d)    if the surname or name has been given to the child during the registration of the birth, without taking into consideration the desire of the parents;

(e)    if the child actually bears a name that is different from the name referred to in the birth registration, based on the interests of the child;

(f)     if the name of the child referred to in the birth registration is defective (a pet name, short name, diminutive name).

Registration of change of the name, patronymic and surname of persons over the age of 16 is permitted in case of presence of the following valid reasons:

(a)    unflattering name, patronymic or surname;  

(b)    difficulty with pronunciation of the name, patronymic or surname;

(c)    desire of a spouse to bear a common surname with the other spouse;

(d)    desire to bear the pre-marital surname;

(e)    desire to bear a common surname with the children, if the spouse has died, and the applicant bears the pre-marital surname;

(f)     desire of the applicant to bear a patronymic and surname under the name of the person who has actually reared him or her;

(g)    desire to bear a surname and name corresponding to the nationality of the applicant;

(h)    desire of the applicant to bear his or her ancestral surname;

(i)     if the person actually bears a name that is different from the name referred to in the birth registration.

In other cases, change of name is only permitted by way of exception, taking into consideration, in each case, the documents justifying the request of the citizen.

Registration of the change of name is rejected by the bodies of the civil status acts registration, where:

•    the submitted documents fail to comply with the requirements of the Law of the Republic of Armenia “On civil status acts” and other legal acts;  

•    a criminal case has been initiated against the person desiring to change his or her name;

•    the person desiring to change his or her name bears a criminal penalty or has a criminal conviction.

The citizen is given a written explanation about the reasons for rejection of registration of the change of name by the territorial body of the civil status acts registration. The citizen is provided with explanations on the procedure for appealing the rejection, and the original copies of the documents submitted by him or her are returned to him or her, while the photocopies and the application are maintained by the body of the civil status acts registration. Rejection of registration of the change of name may be appealed through a judicial procedure.

 

Which body carries out state registration of the change of name?

State registration of the change of name is carried out by the body of the civil status acts registration of the place of permanent residence or the place of state registration of the birth of the person desiring to change his or her name, upon the consent of the Ministry of Justice of the Republic of Armenia.

 

What documents are required for state registration of the change of name?

The following need to be submitted for registration of the change of name:

1.   application (you can obtain the sample form of the application on the website of the Ministry of Justice of the Republic of Armenia at www.moj.am or from the body of the civil status acts registration);

2.   identification document of the applicant;

3.   reference regarding residence, if the note regarding registration is missing in the passport;  

4.   the certificates of the Civil Status Acts Registration Agency that will be changed as a result of the change of name;

5.   marriage certificate of the applicant, if the applicant is married;

6.   birth certificate of each of the minor children of the applicant;  

7.   in case of persons between the ages of 16 and 18 - consent of the parents or legal representatives of the person to the change of name;

8.   documents justifying the request of the applicant that prove the existence of the above-mentioned valid reasons that serve as a basis for the change of name;

9.   statement of information from the military unit (military administration body) regarding the service - for military servicemen.

 

What is the time limit for state registration of the change of name?

The application for the change of name is examined by the territorial body of the Agency for Civil Status Acts Registration within a two-month period following the day of submission of the application. In case of presence of valid reasons, that period may be extended by a maximum of one month by the head of the territorial body of the civil status acts registration, and by a maximum of two months by the Head of the Agency for Civil Status Acts Registration of the Ministry of Justice of the Republic of Armenia, based on the petition of the head of the territorial body of the civil status acts registration.

The application of the person desiring to change his or her name and over the age of 16 is sent, along with the other documents, to the police of the place of permanent residence thereof with a view to receiving a statement of information on initiation of a criminal case, bearing of criminal penalty, his or her criminal conviction and being wanted. Police bodies are obliged to provide the statement of information within a 15-day period.

The body of the civil status acts registration, upon receiving all the required documents, draws up an opinion on the change of name no later than within one month following the day of receipt of the application, and submit it, along with the other documents of the corresponding case, to the Ministry of Justice of the Republic of Armenia in order to be granted permission for registration. Upon receiving the opinion of the Agency for Civil Status Acts Registration of the Ministry of Justice of the Republic of Armenia, the territorial body of the civil status acts registration, within a 10-day time limit, informs in writing the person having applied for the change of name about granting or rejecting the request.

In case of granting the request for the change of name, the citizen is obliged to present himself or herself, within one month, to the body of the civil status acts registration in order to register the change of name. In case of missing the deadline, the double petition of the citizen is accepted and considered under the general procedure by the territorial body of the civil status acts registration.

 

What are the legal consequences of state registration of the change of name?

Օn the ground of a record in the act on change of name, changes are made, as prescribed, to previous records in civil status acts regarding the person having changed his or her name, and new certificates of state registration of civil status acts are issued on the ground of those changes.

The person is also issued a certificate of the change of name, which serves as a ground for other state and non-state bodies and organisations to change the documents issued with the name of the person.

 

What is the rate of the state duty?

A state duty of AMD 5 000 is levied for the change of name, patronymic and surname. If a person wishes to receive the opinion of the Ministry of Justice of the Republic of Armenia on the change of name, patronymic and surname sooner than the prescribed period, there are additional extra-budgetary sums prescribed by the decision of the Government with the following rates:

•    within three working days - AMD 50 000;

•    within five working days - AMD 30 000;

•    within ten working days - AMD 20 000.

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