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Civil Acts Registration

Which bodies may issue duplicate copies of certificates on registration of civil status acts or statements of information on registration records?

Duplicate copies of certificates on registration of civil status acts and statements of information on registration records are issued by:

1.   The Republican Archives of the Civil Status Acts Registration Agency of the Ministry of Justice of the Republic of Armenia in the following cases:

•    where the act-related registration record is missing in the territorial body of the civil status acts registration at the location of the first copy of the registration of the civil status act;

•    based on act-related registration records made by the embassies and consulates of the Republic of Armenia in foreign States and maintained in the archive;

•    based on act-related registration records made in respect of births before 1947 in the city of Yerevan and maintained in the archive.

2.   The Chamber of Marriage — with regard to act-related records made thereby in respect of marriage, divorce and birth.

3.   The territorial special support divisions of Yerevan — with regard to act-related records made thereby in respect of the fact of death.

4.   The territorial bodies of the Civil Status Acts Registration Agency of the Republic of Armenia — with regard to act-related records made thereby.

5.   The Ministry of Justice of the Republic of Armenia — with regard to statements of information on family status.

The duplicate copies of certificates on registration of civil status acts and statements of information on registration records are issued on the basis of records of civil status acts, upon applications of citizens.

 

Who may apply?

A duplicate copy of a certificate on state registration of a civil status act is issued to:

•    a person in respect of whom the record of civil status act has been made;

•    a relative of a deceased person or an interested person, if the record of civil status act concerns the deceased person;

•    parents, legal representatives or a representative of the body of guardianship and curatorship, in the case where the person, in respect of whom the record of civil status act has been made, lacks active legal capacity as of the date of issuance of the duplicate copy of certificate;

•    another person, if he or she presents a letter of attorney certified by a notary public or a person competent to exercise notarial functions, on behalf of the person entitled to receive a duplicate copy of certificate on state registration of a civil status act.

Children aged between 16 and 18 may receive the duplicate copies of birth certificates on the basis of their applications, if they possess an identification document.

 

Which documents are required?

The applicant shall submit his or her identification document together with the application on receiving a duplicate copy of certificate or a statement of information.

If an authorised person has applied to the territorial body of the civil status acts registration with a request of receiving a duplicate copy of certificate or a statement of information, he or she must, in addition to the documents mentioned above, submit to the territorial division of the Civil Status Acts Registration Agency a letter of attorney on acting on behalf of the applicant, certified by a notary public or a person competent to exercise notarial functions, as well as the photocopy of the identification document of the authorising person.

The following documents are submitted to the Ministry of Justice of the Republic of Armenia to obtain a statement of information on family status:

•    application-statement;

•    identification document of the applicant (if he or she has applied in person)

•    a statement of information on the absence of an act of marriage, issued by the territorial division of the Civil Status Acts Registration Agency at the place of residence of the applicant, whereas if the applicant has been previously married — also the carbon copy of the document attesting the fact of termination of marriage;

•    if the application is submitted by an authorised person — the letter of attorney certified by a notary public or a person competent to exercise notarial functions, and the identification document of the authorised person.

If the application for obtaining a statement of information on family status has been submitted by the parent of the applicant, he or she shall also submit the following:

•    application-statement;

•    his or her identification document;

•    carbon copies of the identification document and birth certificate of the applicant.


 

Under which procedure is a duplicate copy of certificate
or a statement of information issued via postal service?

The person applying for a duplicate copy of certificate or a statement of information with a view of receiving a duplicate copy of certificate or a statement of information may submit the prescribed documents also via mail.

Foreign citizens or stateless persons shall also submit the Armenian translation of their passports certified by a notary public and (or) attested as prescribed by international treaties of the Republic of Armenia.

If the application is submitted via mail, the telephone number and e-mail address of the person applying for a duplicate copy of certificate or a statement of information are required to be indicated in the application with a view of notifying the applicant about having submitted incomplete documents thereby.

In case of submission of the application via mail, the signature needs to be certified by a notary public and (or) attested as prescribed by international treaties of the Republic of Armenia.

The duplicate copy of certificate or a statement of information may, if the person applying for a duplicate copy of certificate or a statement of information so wishes and at his or her expense, be issued via registered mail, if the applicant has made an indication thereon in his or her application.

The duplicate copy of certificate or a statement of information is issued to the person applying for a duplicate copy of certificate or a statement of information via registered mail, if the duplicate copy of certificate or a statement of information personally concerns him or her.

Payment for the provision of postal service is made by the person applying for a duplicate copy of certificate or a statement of information, in compliance with the tariffs applicable in the Republic of Armenia or those for postal services applicable in foreign States.

Moreover, payments for the provision of postal services are made to the following extra-budgetary account of the Ministry of Justice of the Republic of Armenia: 900013194064. 

 

Under which procedure is the statement of information on family status issued?

The statement of information on family status is issued for the purpose of registering marriage outside the territory of the Republic of Armenia, to the citizens of the Republic of Armenia, foreign citizens and stateless persons permanently residing in the Republic of Armenia.

The person wishing to register a marriage (hereinafter referred to as “the person applying for a statement of information”) or his or her parent, or the person authorised by him or her, may apply to obtain a statement of information.

The statement of information is valid for a period of six months from the date of issuance.

 

Which body issues a statement of information on family status?

The statement of information is issued by the Ministry of Justice of the Republic of Armenia.

The person applying for a statement of information (the authorised person, the parent), who remains in a foreign State, may apply also to the diplomatic representation or consular office (hereinafter referred to as “the consular office”) of the Republic of Armenia in the given State to obtain a statement of information.


 

Within which time limit is a statement of information on family status issued? 

•    The statement of information is issued within a period of five days following the submission of the prescribed documents mentioned above to the Ministry of Justice.

The specified time limit may be reduced up to one day for additional payment made to the extra-budgetary account of the Ministry of Justice.

•    The time limit may be extended for another seven days in case a necessity arises as to checking the information indicated in the submitted documents.

•    If the application for obtaining a statement of information has been submitted to the diplomatic representation or consular office of the Republic of Armenia in another State, the carbon copies of the statement-related application and those of submitted documents are forwarded to the Ministry of Justice of the Republic of Armenia through the Ministry of Foreign Affairs of the Republic of Armenia. Upon checking the completeness of the documents, the Ministry provides, within a period of five days, to the Ministry of Foreign Affairs of the Republic of Armenia a statement of information on family status in order to transfer it to the one having initiated the enquiry.

• The consular office issues a statement of information on family status to the applicant on the basis of the statement of information issued by the Ministry, approved upon the signature of the head of the consular office and the seal of the consular office.

 

Which is the amount of the rate of state duty?

A state duty in the amount of AMD 1 000 is levied for issuance of a statement of information on family status.

An additional extra-budgetary payment is levied in the amount of AMD 10 000 for issuance of a statement of information within one working day, whereas for the provision of the service within two working days — in the amount of AMD 7 000.

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