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1.     The Certificate on state registration of a civil status act (hereinafter referred to as the "Certificate") and the Statement of Information on state registration of a civil status act (hereinafter referred to as the "Statement of Information") are electronic documents generated automatically through the Unified Electronic Management System.

(Electronic certificates and statements of information have been put into circulation since 1 September 2019)

2.     A certificate and a statement of information shall be issued by the Civil Status Acts Registration Agency of the Ministry of Justice of the Republic of Armenia, Civil Status Acts Registration (CSAR) bodies operating in the territory of the Republic of Armenia, consular offices of the Republic of Armenia in the territory of foreign states.

2.1    For receiving a certificate or a statement of information, an individual may — upon his or her will — apply to any of the above mentioned bodies without any territorial restrictions.

3.     A certificate and a statement of information shall be signed by the head (acting head) of the body issuing it and approved by the seal of the body issuing it.

3.1    Certificates and statements of information issued by the Civil Status Acts Registration Agency of the Ministry of Justice of the Republic of Armenia shall be approved by electronic seal and electronic signature of the head of the Civil Status Acts Registration Agency.

Certificates and statements of information issued by CSAR bodies operating in the territory of the Republic of Armenia shall be signed by the original signature of the head of the CSAR body and shall be approved by the original seal.

(Currently, due to technical problems, CSAR bodies do not use electronic signatures and seals. The use of electronic signatures and seals of CSAR bodies will be ensured after the preparation thereof.)

4.     Certificates and statements of information shall be sent to individuals indicated in civil status acts registration through the official electronic e-mail address of
www.e-citizen.am website, as well as the e-mail address provided by the applicant.

The printed copy of the electronic document shall be provided upon the request of the applicant.

4.1    Certificates and statements of information issued by the Civil Status Acts Registration Agency of the Ministry of Justice of the Republic of Armenia shall be sent to the e-mail address provided by the applicant in a version approved with the electronic signature of the head of the Civil Status Acts Registration Agency and the electronic seal of the Civil Status Acts Registration Agency. The certificate sent to the e-mail address may be printed by the individual on a regular or a colour printer for the use thereof.

Certificates and statements of information approved with the electronic signature of the head of the Civil Status Acts Registration Agency and the electronic seal of the Civil Status Acts Registration Agency shall not be subject to re-approval with the original seal or the original signature by the Civil Status Acts Registration Agency or other CSAR bodies.

Upon the will of the individual, a certificate or a statement of information prepared by the Civil Status Acts Registration Agency may be provided in a hard copy approved with the electronic signature of the head of the Civil Status Acts Registration Agency and the electronic seal of the Civil Status Acts Registration Agency.

4.2   Currently, due to absence of the electronic signature and the electronic seal, certificates and statements of information issued by CSAR territorial bodies shall be approved by the original signature of the head (acting head) of the CSAR body and the original seal of the CSAR body.

The relevant seal and signature shall not be available on the electronic certificate or the statement of information being sent to the e-mail address of the applicant, therefore, the indicated documents may be printed and submitted to the relevant CSAR body for signing and sealing in order to ensure the use thereof.

5.     A duplicate copy of a certificate shall be provided on registrations of civil status acts made before 1 September 2019. A duplicate copy of a certificate shall not be provided on registrations made after the mentioned time-period.

The failure of providing a duplicate copy of a certificate is conditioned with the circulation of the electronic certificate. Where the hard copy of an electronic certificate is lost or damaged, the individual may print the electronic certificate sent to his or her e-mail address or apply to CSAR bodies for receiving the hard copy of the certificate, taking into consideration the conditions set forth in points 4.1 and 4.2.

5.1    A state duty shall be charged for providing a duplicate copy of a certificate on registrations of civil status acts made before 1 September 2019.

A state duty shall not be charged for providing a hard copy of certificates on registrations of civil status acts made after 1 September 2019.

6.     A duplicate copy of a certificate shall be provided to:

-        an individual, with regard to whom the record of the given civil status act has been made;

-        a relative of the deceased or an interested person regarding the record of the act of death;

-        parents (legal representatives) or a representative of the guardianship or curatorship body, where the individual with regard to whom the record of the civil status act has been made has no active legal capacity on the day of issuing a duplicate copy of the certificate;

-        to another person, where he or she submits a power of attorney issued in the prescribed manner on behalf of the individual having the right to receive a duplicate copy of the certificate on state registration of a civil status act.

7.     A duplicate copy of a certificate shall not be provided to:

-        parents indicated in the birth certificate of the child having been deprived of parental rights or whose parental rights have been restricted;

-        individuals indicated in the marriage certificate, whose marriage has been terminated or has been declared as invalid.

Upon the application of individuals mentioned above, a document attesting the state registration of the birth of the child or the marriage shall be issued.

Duplicate copies of certificates shall not be provided with regard to civil status acts registrations concerning a terminated marriage or a deceased (except the registration of death), as well as civil status acts registrations declared as invalid. Upon the application of interested persons, the CSAR body shall provide a document through which registrations of civil status acts are approved.

8.     For provision of a duplicate copy of a certificate, the applicant shall submit the following documents to the CSAR body:

-        an identification document;

-        a receipt certifying the payment of the state duty;

-        a document or a copy thereof certifying a change in personal data where there are discrepancies in data indicated in a civil status act and an identification document.

A document certifying the change in personal data shall not be required where there are discrepancies in certain letters, figures, except for discrepancies in years.

A document certifying the change in personal data shall also not be required where information on changes in personal data are available in electronic management system, in a unified excerpt on an individual from the State Population Register of the Republic of Armenia and Unified Electronic Register.

-        a simple power of attorney and a copy of identification document of the authorising person where an application is submitted by the authorised person;

-        a decision on appointing a guardianship or curatorship or a copy thereof in case of an application on provision of a duplicate copy of the certificate of the registered civil status act regarding the individual under the guardianship or curatorship;

-        a statement of the head of community regarding the fact that an individual having attained the age of 16 but not having an identification document is a permanent resident of the given community, in the case prescribed by this procedure.

 

9.     A 16-digit number and a quick response code (QR code) generated through the Unified Electronic Management System for civil status acts registration operating in the Ministry of Justice of the Republic of Armenia shall be inserted on the certificate and the statement of information.

10.   The authenticity of the certificate and the statement of information shall be verified by entering the number fixed thereon into the official website for verification of authenticity of official documents running at the Ministry of Justice of the Republic of Armenia (www.e-verify.am) or via the QR code.

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